Gulf Coast Estate Care

Inspection Checks & Standards

Every visit follows a structured inspection process with documented findings, priority-based issues, photos when needed, and clear mitigation guidance.

1
Exterior / Outside House
Exterior perimeter, entry points, roofline, windows, landscaping, drainage and visible outside conditions.
9 Tests
#28 CRITICAL

Front entry door secure

Open/close front door. Inspect lockset, deadbolt, alignment and weather stripping.

Criteria Pass: Door closes, latches and locks normally. Fail: Will not latch, damaged, lock issue.
Why Primary security point of the home.
If Failed Attempt resecure. Notify owner. Arrange locksmith if unresolved.
#29 CRITICAL

Secondary exterior doors secure

Check side, rear, patio, and service doors.

Criteria Pass: Doors secure and operable. Fail: Any unsecured or damaged.
Why Secondary doors are common intrusion points.
If Failed Secure if possible. Notify owner.
#30 CRITICAL

Windows intact / secure

Inspect visible windows for closure, lock status and damage.

Criteria Pass: Closed, locked, intact. Fail: Open, broken, damaged.
Why Broken/open windows compromise security and weather protection.
If Failed Close/lock if possible. Emergency glass repair if broken.
#31 CRITICAL

Roof visible condition

Ground-level visual inspection for missing tiles/shingles or storm damage.

Criteria Pass: No visible issue. Fail: Damage observed.
Why Roof damage can quickly become water intrusion.
If Failed Notify owner. Recommend roofer inspection.
#32 SIGNIFICANT

Gutters/downspouts

Inspect for loose sections or blockage.

Criteria Pass: Secure/clear. Fail: Loose/clogged.
Why Drainage protects walls/foundation.
If Failed Clear minor blockage if safe.
#33 SIGNIFICANT

Pest activity outside

Inspect for nests, termite tubes, infestation signs.

Criteria Pass: None significant. Fail: Active signs.
Why Can escalate into structural or infestation issue.
If Failed Notify owner. Recommend pest control.
#98 Priority 4

Access Instructions

How to access the property?

Criteria Need to determine end-to-end access - how to access neighborhood and home.
#99 Priority 4

Contract Signed

Criteria Signed Contract
#100 Priority 4

check it out!!!

2
Garage
Garage doors, access security, visible leaks, storage conditions, appliances and pest indicators.
3 Tests
#34 CRITICAL

Garage door operation

Open/close garage door using controls.

Criteria Pass: Full travel normal. Fail: Will not operate properly.
Why Security and storm barrier.
If Failed Retry sensors. Notify owner.
#35 CRITICAL

Garage secure on departure

Verify garage fully closed before leaving.

Criteria Pass: Closed/secure. Fail: Open/unlatched.
Why Open garage exposes contents and interior access.
If Failed Manually close if possible.
#36 CRITICAL

Garage water intrusion signs

Inspect floor/walls for leaks or moisture.

Criteria Pass: Dry. Fail: Moisture/leak present.
Why Water damage can spread quickly.
If Failed Identify source. Notify owner/vendor.
3
Main Interior
Primary interior environment including entry, power status, odor assessment, temperature and humidity.
4 Tests
#37 CRITICAL

Air quality / unusual odors

Assess odor in multiple rooms during walkthrough.

Criteria Pass: Normal smell. Fail: Gas, burning, sewage, mold, decomposition odors.
Why Gas/burning odors may indicate immediate life/safety risk.
If Failed Immediate escalation for gas/burning odor.
#38 CRITICAL

Interior temperature

Read thermostat or calibrated meter.

Criteria Pass: 72 to 82 F. Fail: Outside range.
Why Improper temp can drive mold or system issues.
If Failed Check HVAC. Notify vendor.
#39 CRITICAL

Interior humidity

Read hygrometer or thermostat humidity.

Criteria Pass: 45 to 60 percent RH. Fail: Outside range.
Why High humidity is major Florida mold risk.
If Failed Check HVAC / dehumidification.
#40 CRITICAL

Power status

Verify lights/outlets energized.

Criteria Pass: Power available. Fail: Outage/tripped circuits.
Why Loss of power disables HVAC, refrigeration, alarms.
If Failed Check breaker. Contact utility/owner immediately.
4
Living Room / Family Room
Main gathering areas including ceilings, walls, flooring, HVAC airflow and water intrusion signs.
6 Tests
#60 CRITICAL

Ceiling / wall water damage

Inspect ceilings, wall corners, windowsills, and baseboards for stains, bubbling paint, dampness, or discoloration.

Criteria Pass: Dry/no signs of water intrusion. Fail: Active stain, bubbling, dampness, new discoloration.
Why Living areas often reveal roof, plumbing, or window leaks early; rapid intervention limits expensive damage.
If Failed Protect area if active leak. Notify owner urgently. Arrange remediation/vendor.
#61 CRITICAL

Flooring moisture / damage

Walk flooring surfaces and inspect tile, wood, laminate, carpet edges for moisture, buckling, lifting, stains.

Criteria Pass: Dry/intact. Fail: Wet, warped, buckled, stained.
Why Flooring damage spreads quickly and repairs are costly in premium homes.
If Failed Dry minor moisture if safe. Escalate source leak immediately.
#62 SIGNIFICANT

Sliders / patio doors secure

Open/close if authorized, inspect lock, latch, track, and seals.

Criteria Pass: Operates smoothly and secures. Fail: Jammed, will not lock, damaged.
Why Rear sliders are common entry points and humidity/weather intrusion risks in Florida.
If Failed Attempt resecure. Notify owner. Recommend door/glass vendor.
#63 SIGNIFICANT

HVAC airflow at main vents

Check representative supply vents for airflow.

Criteria Pass: Noticeable airflow present. Fail: Weak/no airflow.
Why System may appear on but not condition space properly if airflow is impaired.
If Failed Check filter/thermostat. Notify HVAC vendor.
#64 WARNING

Electronics / Wi-Fi indicator status

Observe modem/router/media equipment for red fault lights if visible.

Criteria Pass: Normal indicators. Fail: Fault/offline indicators.
Why Connectivity matters for cameras, thermostats, alarms, and owner remote access.
If Failed Reboot if authorized. Notify owner/IT vendor.
#65 SIGNIFICANT

Interior pest evidence

Inspect corners, baseboards, windowsills for droppings, insects, webs.

Criteria Pass: None significant. Fail: Active evidence present.
Why Main gathering areas should remain clean; pest evidence suggests growing issue.
If Failed Notify owner. Recommend pest control.
5
Kitchen
Refrigeration, freezer, plumbing fixtures, appliances, leaks, pest indicators and food safety systems.
3 Tests
#41 CRITICAL

Refrigerator operation

Check refrigerator temperature and leaks.

Criteria Pass: 34 to 40 F. Fail: Above 40 F or leak.
Why Food safety and spoilage prevention.
If Failed Verify power/settings.
#42 CRITICAL

Freezer operation

Check freezer temperature.

Criteria Pass: 0 to 10 F. Fail: Above 10 F.
Why Protects contents from thawing/spoilage.
If Failed Verify power.
#43 CRITICAL

Sink / faucet leaks

Run water and inspect under sink.

Criteria Pass: No leak. Fail: Leak/drip.
Why Hidden leaks damage cabinets and floors.
If Failed Shut valve if needed.
6
Bedrooms
Sleeping areas including windows, walls, ceilings and climate balance checks.
6 Tests
#66 SIGNIFICANT

Climate balance reading

Measure representative bedroom temperature and humidity.

Criteria Pass: 72 to 82 F and 45 to 60 percent RH. Fail: Outside either range.
Why Bedrooms often expose airflow imbalance not obvious in common areas.
If Failed Check vents/doors/filter. Notify HVAC vendor if persistent.
#67 CRITICAL

Window secure

Inspect closure, lock status, visible damage.

Criteria Pass: Closed/locked/intact. Fail: Open, unlocked, damaged.
Why Bedroom windows affect security, rain intrusion, and humidity control.
If Failed Secure if possible. Notify owner. Arrange repair if needed.
#68 CRITICAL

Ceiling / wall moisture

Inspect ceilings, exterior walls, corners, and around windows.

Criteria Pass: Dry/no signs. Fail: Stains, dampness, bubbling.
Why Hidden roof or envelope leaks often first appear in bedrooms near exterior walls.
If Failed Notify owner urgently. Investigate source.
#69 WARNING

Closet odor / humidity check

Open closet doors and assess odor, stale air, moisture feel, mildew signs.

Criteria Pass: Normal smell/dry. Fail: Musty odor, damp feel, mildew signs.
Why Closets trap humidity and can develop mold before open rooms do.
If Failed Increase airflow if authorized. Notify owner.
#70 WARNING

Bedding / visible disturbance check

Visual review of room condition, bedding, and disorder if property vacant.

Criteria Pass: Normal condition. Fail: Unexpected disturbance or unauthorized use signs.
Why Can reveal unauthorized access or unexpected vendor activity.
If Failed Notify owner and review access history.
#71 SIGNIFICANT

Interior pest evidence

Inspect corners, under beds if visible, windowsills, closets.

Criteria Pass: None significant. Fail: Active evidence present.
Why Bedrooms indicate interior spread of pest activity.
If Failed Notify owner. Recommend treatment.
7
Bathrooms
Toilets, sinks, showers, drains, leaks, mold indicators and ventilation-related concerns.
2 Tests
#44 CRITICAL

Toilet leaks / flush

Flush toilet and inspect.

Criteria Pass: Normal/no leak. Fail: Running, leak or clog.
Why Overflow and water damage risk.
If Failed Shut valve if needed.
#45 CRITICAL

Sink drain / faucet leaks

Run sink and inspect.

Criteria Pass: Normal/no leak. Fail: Slow drain/leak.
Why Plumbing leaks damage cabinetry/floors.
If Failed Notify plumber.
8
Laundry Room
Washer connections, drains, dryer vent/lint conditions and water heater area.
2 Tests
#46 CRITICAL

Washer hoses / drain

Inspect hoses, drain, pan and floor.

Criteria Pass: Dry/intact. Fail: Leak/cracked hose.
Why Common source of major floods.
If Failed Shut supply valves.
#47 CRITICAL

Water heater condition

Inspect tank, base and pan.

Criteria Pass: Dry/no corrosion. Fail: Leak/rust.
Why Leaks can escalate rapidly.
If Failed Shut water if severe.
9
HVAC / Utility
Thermostat, air handler, condensate drain, filters, breakers and utility systems.
3 Tests
#48 CRITICAL

Thermostat status

Verify cooling mode and reasonable setpoint.

Criteria Pass: Cooling active. Fail: Off, heat mode, error.
Why Florida homes need cooling/dehumidification.
If Failed Correct settings if authorized.
#49 CRITICAL

Condensate drain / pan

Inspect HVAC pan and drain area.

Criteria Pass: Dry/clear. Fail: Overflow/clog.
Why Common AC leak source.
If Failed Clear if simple.
#50 SIGNIFICANT

Air filter condition

Inspect accessible HVAC filter.

Criteria Pass: Acceptable. Fail: Dirty.
Why Reduces airflow and efficiency.
If Failed Replace if authorized.
10
Pool / Lanai
Pool water level, clarity, equipment, enclosure screens, drains and lanai area conditions.
3 Tests
#51 CRITICAL

Pool water level

Observe skimmer level.

Criteria Pass: Normal level. Fail: Low/high.
Why Low water can damage pump.
If Failed Add water if authorized.
#52 SIGNIFICANT

Pool water clarity

Visual inspection of pool water.

Criteria Pass: Clear. Fail: Cloudy/algae.
Why Water quality issue, usually not emergency.
If Failed Notify pool service.
#53 CRITICAL

Pool equipment operation

Inspect pump/filter/heater status.

Criteria Pass: Running/no alarms. Fail: Off/error/leak.
Why Equipment damage possible if left unresolved.
If Failed Check breaker/timer.
11
Security / Safety
Smoke detectors, CO detectors, cameras, doorbells and safety systems.
3 Tests
#54 CRITICAL

Smoke detectors

Test if scheduled.

Criteria Pass: Responds. Fail: No response/low battery.
Why Core fire life-safety device.
If Failed Replace battery if authorized.
#55 CRITICAL

CO detectors

Test if installed.

Criteria Pass: Responds. Fail: Fault.
Why Life-safety where fuel-burning sources exist.
If Failed Replace battery/unit.
#56 SIGNIFICANT

Cameras / doorbell online

Check indicators/app if available.

Criteria Pass: Online. Fail: Offline.
Why Monitoring convenience/security reduction.
If Failed Reboot if authorized.
12
Final Departure
Final lockup, alarm arming, windows secured and inspection report completion.
3 Tests
#57 CRITICAL

Doors/windows locked

Final sweep before departure.

Criteria Pass: Secure. Fail: Any unsecured.
Why Prevents intrusion/weather entry after visit.
If Failed Secure all openings.
#58 CRITICAL

Alarm armed

Arm alarm system.

Criteria Pass: Armed/no fault. Fail: Trouble/cannot arm.
Why Primary post-visit security control.
If Failed Troubleshoot zone.
#59 SIGNIFICANT

Report complete

Upload notes/photos/readings.

Criteria Pass: Complete report. Fail: Missing required data.
Why Service documentation issue, not physical emergency.
If Failed Complete before departure.
13
Entry / Foyer
Interior entry zone including alarm keypad status, flooring, water intrusion and access conditions.
3 Tests
#72 CRITICAL

Alarm keypad status on arrival

Disarm/inspect keypad for faults, low battery, communication errors.

Criteria Pass: System normal/no faults. Fail: Trouble, low battery, comm error, unable to disarm.
Why Alarm panel is first indicator of broader security/system issues.
If Failed Notify owner. Troubleshoot if authorized. Schedule alarm vendor if needed.
#73 CRITICAL

Entryway water intrusion

Inspect interior near front door, sidelights, thresholds for moisture/staining.

Criteria Pass: Dry/no signs. Fail: Dampness, staining, active leak.
Why Front entries commonly leak during wind-driven Florida rain.
If Failed Dry area if safe. Notify owner. Recommend contractor.
#74 SIGNIFICANT

Front interior flooring condition

Inspect flooring near entrance for moisture, lifting, damage.

Criteria Pass: Dry/intact. Fail: Wet, warped, cracked, lifted.
Why Entry floors often reveal stormwater intrusion early.
If Failed Document and notify owner.
14
Dining Room / Office / Den
Secondary living and work areas including ceilings, windows, flooring, HVAC airflow and moisture checks.
3 Tests
#75 SIGNIFICANT

Ceiling / wall moisture

Inspect ceilings, walls, corners, windows.

Criteria Pass: Dry/no signs. Fail: Stains, dampness, bubbling.
Why Secondary rooms often reveal unnoticed roof/window leaks.
If Failed Notify owner.
#76 SIGNIFICANT

Window security

Inspect closure, lock, visible damage.

Criteria Pass: Secure/intact. Fail: Open, unlocked, damaged.
Why Security plus humidity control.
If Failed Secure if possible.
#77 SIGNIFICANT

Flooring moisture

Walk room and inspect flooring.

Criteria Pass: Dry/intact. Fail: Wet, warped, stained.
Why Water damage can spread unnoticed in unused rooms.
If Failed Investigate source.
15
Pantry / Food Storage
Food storage spaces including pest indicators, spoilage, shelving moisture and cleanliness.
2 Tests
#78 WARNING

Pest signs

Inspect shelves, corners, floor for droppings/insects.

Criteria Pass: None significant. Fail: Active evidence.
Why Food storage attracts pests quickly.
If Failed Notify owner. Pest control follow-up.
#79 WARNING

Spoiled food / odor

Inspect for expired perishables or foul odor.

Criteria Pass: Normal/no odor. Fail: Spoilage or foul odor.
Why Spoilage creates odor and pest risk.
If Failed Remove if authorized. Notify owner.
16
Closets / Storage Rooms
Interior storage spaces checked for humidity, odor, pests and hidden moisture issues.
2 Tests
#80 WARNING

Musty odor / humidity

Open doors and assess odor/moisture feel.

Criteria Pass: Normal/dry. Fail: Musty/damp.
Why Closed spaces develop mold first.
If Failed Increase airflow if authorized. Notify owner.
#81 WARNING

Pest evidence

Inspect corners/shelves.

Criteria Pass: None. Fail: Evidence present.
Why Storage areas are common nesting zones.
If Failed Recommend pest treatment.
17
Attic Access / Ceiling Access
Accessible attic hatches and ceiling access points checked for staining, moisture and pest indicators.
1 Tests
#82 SIGNIFICANT

Moisture around hatch

Inspect hatch perimeter and ceiling nearby.

Criteria Pass: Dry/no stains. Fail: Moisture/stains.
Why Indicates roof leak or attic condensation.
If Failed Notify owner. Roofing/HVAC follow-up.
18
Electrical Panel
Breaker panel and electrical service area checked for tripped breakers, faults, corrosion and hazards.
2 Tests
#83 CRITICAL

Tripped breakers / outage indicators

Inspect panel for tripped breakers if authorized.

Criteria Pass: Normal. Fail: Tripped circuits affecting systems.
Why Can restore power to HVAC, fridge, alarms quickly.
If Failed Reset if authorized and safe. Notify owner.
#84 CRITICAL

Burn marks / corrosion

Visual inspect panel for hazard signs.

Criteria Pass: No signs. Fail: Burn/corrosion/heat damage.
Why Fire/electrical hazard risk.
If Failed Immediate electrician recommendation.
19
Irrigation System
Landscape irrigation controls, spray heads, overspray and watering condition checks.
2 Tests
#85 SIGNIFICANT

Controller powered / schedule active

Inspect controller display/status.

Criteria Pass: Powered and scheduled. Fail: Off/error/no program.
Why Landscaping value depends on irrigation in Naples climate.
If Failed Notify landscaper/owner.
#86 WARNING

Broken heads / overspray

Walk visible zones if running or signs visible.

Criteria Pass: Normal. Fail: Broken spray / overspray on house.
Why Wastes water and damages stucco/windows.
If Failed Recommend irrigation vendor.
20
Outdoor Kitchen / Grill Area
Outdoor cooking areas including gas appliances, sinks, refrigeration and safety checks.
1 Tests
#87 SIGNIFICANT

Gas shutoff / grill condition

Visual inspect grill, knobs, lines, shutoff.

Criteria Pass: Secure/no leak signs. Fail: Damage, unsafe condition, gas smell.
Why Outdoor kitchens are high-end asset plus fire risk.
If Failed Shut off gas if needed. Notify owner.
21
Dock / Boat Lift
Waterfront structures including dock surfaces, seawall observations and boat lift equipment.
1 Tests
#88 SIGNIFICANT

Lift power / visible damage

Inspect control box, cables, structure visually.

Criteria Pass: Normal/no damage. Fail: Fault/damage.
Why Waterfront homes often rely on lift systems.
If Failed Notify marine vendor.
22
Generator
Backup power systems checked for standby readiness, fault indicators and visible issues.
1 Tests
#89 CRITICAL

Standby status / error light

Inspect generator panel/status lights.

Criteria Pass: Ready/no faults. Fail: Fault/offline.
Why Critical backup during outages/hurricanes.
If Failed Notify generator vendor promptly.
23
Water Main / Shutoff Area
Primary water shutoff and plumbing control areas checked for leaks, access and emergency readiness.
1 Tests
#90 SIGNIFICANT

Visible leak / valve access

Inspect shutoff area and surrounding floor.

Criteria Pass: Dry/access clear. Fail: Leak/blocked access.
Why Needed during plumbing emergency.
If Failed Clear access / notify plumber.
24
Internet / Network Closet
Networking equipment including modem, router, battery backup and communications hardware.
1 Tests
#91 SIGNIFICANT

Router/modem powered

Inspect status lights.

Criteria Pass: Powered/normal. Fail: Offline/fault lights.
Why Supports cameras, alarms, thermostats.
If Failed Reboot if authorized. Notify owner.
25
Smart Home Devices
Thermostats, leak sensors, smart locks, cameras and connected monitoring systems.
1 Tests
#92 SIGNIFICANT

Thermostat / sensors online

Check app/panel if authorized.

Criteria Pass: Online. Fail: Offline/unresponsive.
Why Remote monitoring is core absentee-owner need.
If Failed Reconnect/reboot if authorized.
27
Trash / Waste Area
Trash bins, waste storage, odor, overflow and pest-attraction checks.
1 Tests
#95 WARNING

Bin storage / odor / pests

Inspect waste area.

Criteria Pass: Orderly/no odor/pests. Fail: Overflow/odor/activity.
Why Waste attracts pests and signals missed service.
If Failed Move bins / notify owner.
28
Vendor Service Verification
Observed evidence that scheduled vendors such as pool, landscape or pest control completed service.
2 Tests
#96 WARNING

Pool service evidence

Check service tag or recent pool condition.

Criteria Pass: Appears serviced. Fail: Missed service suspected.
Why Confirms vendors are performing.
If Failed Notify owner.
#97 WARNING

Landscaping service evidence

Observe recent mow/trim condition.

Criteria Pass: Maintained. Fail: Overdue condition.
Why Confirms contracted upkeep.
If Failed Notify owner.